Here’s a helpful reminder on the best way to share your files and documents with fellow students, course leaders and professional University staff.
Its common practice to share files and documents saved in Teams, One Drive and SharePoint by sharing a link instead of attaching it to an email. But did you know that sending files and documents via a link is more secure than attaching it to an email. Sending a link to a file or document means you keep more control of who can access it.
Key to this is only sharing the file with the intended audience and selecting further permissions such as an expiry date and permission to download the file or document in the link settings menu.
The same principles apply to folders. Your folders that you chose to share in a link should only be available to a known and managed group of people, which you have chosen.
The current default option when creating and sharing a link has been changed to ‘People you choose’. This means that when you’re sharing a file or a folder for the first time, you’ll need to consider who to share it with.
For more detail on this, check out this article on the IT Knowledge Base, and for further tech support and tips, visit our IT Services pages.