We’re looking for friendly, reliable volunteers to help us make this year’s Green Economy Conference & Exhibition run smoothly!
Volunteering is a great way to be part of the action, meet new people, and enjoy one of Wales’ most inspiring regional events.
You can choose a short time slot or stay for the whole day – whatever works best for you!
Venue: Swansea Building Society Arena
Dates: Wednesday 12th November (set-up) and Thursday 13th November (event day)
Available Volunteer Time Slots
Date: Wednesday 12th November
1️⃣ Pre-event Set-Up & Exhibitor Support
Time: 2:00pm – 6:00pm – 3 volunteers needed
Main Tasks:
- Set up exhibitor stands with name boards, tables and chairs
- Guide exhibitors (arriving between 4pm and 6pm to their stands)
- Offer your assistance if help is required with unloading/carrying equipment to their
stands - Be a friendly, informed point of contact for exhibitors
Date: Thursday 13th November
1️⃣Morning Set-Up & Exhibitor Support
Time: 7:30am – 9:30am – 3 volunteers needed
Main Tasks:
- Welcome exhibitors arriving to set up (some will have already set up the day before)
through the Stage Door - Guide them to their stands using the floor plan
- Offer your assistance if help is required with unloading/carrying equipment to their
stands - Be a friendly, informed point of contact for exhibitors
⃣ Registration & Welcome Desk
Time Options:
7:30am – 10:00am (morning rush) – 5 volunteers needed
10:00am – 1:00pm (steady flow) – 3 volunteers needed
1:00pm – 4:30pm (light coverage) – 2 volunteers needed
Main Tasks:
- Assist with the set-up of registration including banners and signage (first slot only)
- Welcome attendees and assist with check-in
- Hand out event materials to each delegate
- Hand out name badges to speakers
- Provide information and directions throughout day
- Liaise with a member of the 4theRegion team (via Whatsapp chat) if attendees need
assistance that can’t be provided at the registration desk
The first time slot is the busiest – after that, the role is mainly about keeping the desk covered (and presentable) and supporting delegates who arrive later.
3️⃣General Support & Guidance Team
Time Options:
● 9:00am – 12:30pm – 2 volunteers needed
● 12:30pm – 4:30pm – 2 volunteers needed
Main Tasks:
- Be available throughout the venue to direct delegates to rooms, panel discussions, and
workshops - Provide ad-hoc help to exhibitors, speakers, or attendees
- Step in as microphone runners if needed during Q&As
4️⃣Close-Down Support
Time: 4:30pm – 5:30pm – 4 volunteers needed
Main Tasks:
- Assist the 4theRegion team with pack-down
- Collect signage, banners, and leftover materials
- Check all equipment and supplies are gathered before departure
💚 What You’ll Get
- Refreshments provided throughout the day
- Entry to the Green Economy Conference & Exhibition, with the chance to join sessions and enjoy the event
- Hands-on experience working at a major event
- On request, we would be happy to provide a reference to support your future career or learning pathways
- The opportunity to meet changemakers from across South West Wales and beyond!
Want to get involved?
If you’re interested and would like to get involved, please contact
amanda@4theregion.org.uk and zoe@4theregion.org.uk with your preferred roles and time slots